The Roles of the Executive and Board
In September of each year, the GATE Parent Association (GPA) holds its Annual General Meeting. It is at this time that we invite individual parents to take part and become part of our Executive or Board.
We are extremely grateful for all of the parents who offer their valuable time and talent to ensure our work can continue!
The Executive of the GPA consists of the President (or Co-Presidents), Vice-President, Treasurer, and Secretary. These are elected positions, and they serve a two (2) year term.
The President is responsible for the overall business of the GPA and ensures that the GPA’s mandate is followed in all activities, and in communications.
- Chairing the Annual General Meeting and Business Meetings of the GPA, 2-3 per year
- Ensuring all Bylaws of the GPA are followed
- Representing the GPA at meetings with stakeholders responsible for gifted education, or delegating other representatives when appropriate (e.g. CBE gifted specialist)
- Helping to ensure that important information (e.g. news, events, business, concerns, etc) related to the GATE Program is relayed and shared between schools and the GATE Parent Association Executive and Board
- Helping to establish and maintain communication between the GATE Parent Association and school administration/staff (e.g. principals, assistant principals, GATE learning leaders)
- Helping to ensure the administration and GATE staff at all schools are aware of funds made available by the GATE Parent Association, and keeping them informed of how and by when it must be spent
- Participating in and/or overseeing all Committees of the GPA
- Ensuring all legal requirements of the GPA, such as Financial Audits, have been completed and filed by the appropriate member responsible
- Other duties, as needed
- Average time commitment – 6-8 hours per month Sept to June
The Board of the GPA consists of the many other parent representatives who help to Chair (and facilitate) committees, as well as those who help to bridge communications with our individual schools as Site-Representatives. These are appointed positions, and they serve a one (1) year term.
The Communications (Web/Media) Committee or Board Member is responsible for managing the GPA’s email Mailing List, website, and Social Media activities.
Activities may include:
- Monitoring the GPA’s Mailing List registry and ensuring names/contacts are added and deleted when requested
- Sending appropriate notices to Mailing List members, when requested
- Forwarding email inquiries received by the GPA to the appropriate Executive or Board member for attention
- Monitoring the website and liaising with a website maintenance contractor as required
- Updating website content as required
- Monitoring and updating social media accounts as required (e.g. Facebook page and Twitter)
- Other duties, as delegated by the GPA Secretary